Required documentation & information checklist

Below is the complete list of documents and information required for opening a new financial account via the Dakota platform with SWIFT functionality. Please ensure all documents meet the specific requirements noted, and that they are submitted in clear, legible format. They must be in English OR contain a translation inside of the same document.

Core Entity Documentation

• Articles of Incorporation/Association

• Certificate of Formation/Incorporation

• Memorandum of Formation/Association

• Proof of Nature of Business (only if there is no website for the entity)

  • This can include invoices, marketing materials, pitch decks, contracts, or a detailed explanation of the nature of the companies activities substantiated with information found online available to the public

If the entity is NOT a Foundation or Non-Profit, the following documents will be required:

• Tax ID Documentation Proof

• AML Policy

• Business Registration Certificate (if the entity is regulated)

  • Signed and dated by your Money Laundering Reporting Officer/Compliance Officer, or a director if your entity is a regulated Financial Institution or Money Service Business (MSB)

Financial Information

• Source of wealth documentation

  • Proof your project or company was approved for funding

  • Any written agreement outlining services or deliverables contracted

  • Hashes, wallet addresses, or bank statements showing transfer of funds

  • Brief explanation of the anticipated funding activity with any supporting documentation available

• (SWIFT ONLY) Bank Statements from the previous 3 months

  • If the entity has not yet been funded, you can skip this requirement (source of wealth is all we would need)

  • If the entity holds funds/assets away from Dakota, you can download statements or 

  • provide screenshots of wallet balances and activity

Operational & Registered Address Verification

• No PO Boxes are allowed for the registered addresses, so you can use an address of a Director, UBO, Control Person and provide their POA dated within the past 3 months

• No Virtual Office addresses are allowed for the registered addresses anymore, so you can use an address of a Director, UBO, Control Person and provide their POA dated within the past 3 months

• (SWIFT ONLY) Confirm if your operational address is the same as your registered address

  • If not, provide proof of operational address (dated within the last 3 months)

  • This can be satisfied with a POA of a director, UBO, or Control Person

Ownership & Governance

• Ownership/Organization Structure Chart

  • Must include all intermediary owners and UBOs with ownership percentage shown

  • Certification and signature by your legal counsel, a qualified accountant, or company director confirming the accuracy and completeness dated within 6 months

• Register of Directors

  • Certification and signature by your legal counsel, a qualified accountant, or company director confirming the accuracy and completeness dated within 6 months

• (SWIFT ONLY) Register of Supervisors

  • Certification and signature by your legal counsel, a qualified accountant, or company director confirming the accuracy and completeness dated within 6 months

• (SWIFT ONLY) Register of Members (if applicable)

  • Certification and signature by your legal counsel, a qualified accountant, or company director confirming the accuracy and completeness dated within 6 months

Individual KYC Requirements

• KYB Individual Form for all UBOs, Directors, Control Persons

  • This requires the following:

    • Proof of Address dated within the past 3 months (utility bill, bank statement, lease agreement)

    • Valid photo ID (driver's license or passport are the most widely accepted depending on the country of issuance)

Ownership & Control Declaration (SWIFT ONLY - FOUNDATION ACCOUNTS ONLY)

• Confirm if there is any other natural person(s) that exercise direct or indirect control over the foundation who is not identified in any documentation